The most expensive software
is the kind you don't use.
You buy the whole platform. You activate a fraction of it. Renewal shows up, you sign for the full thing again. Panaptico measures what was implemented against what was purchased — module by module, user by user, feature by feature — so adoption is a number, not a vibe.
Panaptico · License Register
FY26 · portfolio across 6 platforms
measured continuously · 2026-04-22
Annualized
$18.0M
Weighted activation
51%
Exposure at renewal
$8.86M
Workday
HCM · Finance · Extend · Adaptive
Snowflake
Compute · Cortex · Snowpark · Horizon
Okta
Workforce · CIEM · Identity Gov
Microsoft 365 E5
E5 Security · Compliance · Purview
Databricks
SQL · MLflow · Unity · Mosaic
Salesforce
Sales · Data · Agentforce
Register subtotal
Exposure = annualized spend × (1 − activation) · measured from live state, not vendor-reported usage.
Where the money leaks
Adoption is assumed, not measured.
Invoices come quarterly. Usage data comes never.
Procurement has perfect clarity on what was purchased. Nobody has matching clarity on what was actually turned on. The two sides of the ledger never meet until the renewal call.
"Rolled out" is not the same as "adopted."
The cutover slide says done. Three modules were never configured, two user groups never onboarded, and the AI features nobody trained on are sitting dormant at full price.
Renewal negotiations happen in the dark.
The vendor walks in with a utilization number. Procurement walks in with a spend number. Neither side is holding an artifact that says what was actually deployed against the contract.
Module heat map · Workday
Every square is money. Most of them are cold.
Workday · finance + HCM
24 modules in scope · FY26 contract
HCM · Core
HCM · Time Tracking
HCM · Absence
HCM · Benefits
Recruiting
Onboarding
Talent · Perf
Talent · Succession
Learning
Compensation
Finance · Core
Finance · Accounting
Finance · Procurement
Finance · Expenses
Finance · Projects
Adaptive · Planning
Adaptive · Consolidation
Extend · Apps
Extend · Studio
Prism Analytics
People Analytics
VNDLY · Contingent
Peakon · Engagement
Workday AI · Illuminate
Dormant + partial value on this contract: $3.40M — mapped to modules with named owners and last-activity dates.
Onboarding cohort · M365 E5
Rollouts plateau. Ours tells you when.
The onboarding curve is measured per cohort, per module. We watch where it flattens below target — that's where the paid seats are sitting idle and where the renewal conversation actually starts.
Cohort read
E5 Security rollout flattened at 57% on day 16. The remaining 4,772 seats never opened Purview, Defender, or Insider Risk after provisioning.
Cohorts update nightly · per module · per department · per license tier.
Shelfware, ranked
Every dormant feature, priced.
Panaptico maps purchased features to live usage. If it isn't active, it shows up here — with a dollar figure, an owner, and a last-touched date.
M365 · E5 Security · Purview · Insider Risk
4,772 seats provisioned · 0 policies configured
last use · never
owner · unassigned
Workday · Adaptive · Planning + Consolidation
model built during pilot · superseded by Excel workbook
last use · 112 days
owner · Finance ops
Databricks · Mosaic AI · fine-tuning
2 engineers active · no production workloads
last use · 58 days
owner · AI platform
Workday · Talent · Performance + Succession
modules purchased with HCM · never configured
last use · never
owner · People team
Snowflake · Cortex AI Functions
spike-then-quiet · 14 queries in 90d
last use · 34 days
owner · Data platform
Salesforce · Data Cloud · activations
ingestion connected · no downstream activation configured
last use · 21 days
owner · RevOps
Ranked by annualized idle spend · refreshed nightly from the implementation graph.
$3.90M on this list alone
Renewal readiness
Walk into the renewal holding an artifact, not an opinion.
Microsoft 365 E5
renews · 2026-07-01 · 70 days
Utilization
42
Coverage
55
Completeness
61
Negotiation leverage
Downgrade 4,772 idle E5 → E3 · walk in with 90-day non-activation evidence.
Workday
renews · 2026-09-01 · 132 days
Utilization
38
Coverage
52
Completeness
48
Negotiation leverage
Drop Planning + Succession modules or re-scope implementation · 2 modules never configured.
Snowflake
renews · 2026-06-30 · 69 days
Utilization
61
Coverage
74
Completeness
82
Negotiation leverage
Negotiate compute-only rate for Cortex tier · 14 Cortex queries in 90d.
Salesforce
renews · 2026-05-31 · 39 days
Utilization
77
Coverage
81
Completeness
86
Negotiation leverage
Hold on Data Cloud activations upgrade · defer purchase one cycle.
Renewals without guesswork.
Every license mapped to a user. Every feature mapped to a usage signal. Every dollar mapped to a state.